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How khổng lồ hold virtual meetings using TeamViewer

You can conduct virtual meetings easily và quickly using TeamViewer. Here are the steps for setting up và running a meeting.

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TeamViewer is an application for remotely connecting to another computer to lớn access files or troubleshoot a problem; it’s also a handy and an effective way khổng lồ hold virtual meetings with users, customers, clients, & other people. With TeamViewer, you can perform all the usual virtual meeting tasks–scheduling meetings, sharing your screen, speaking via a conference call, using video clip conferencing, & sharing files.

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The software is không tính phí for personal virtual meetings, but there is a monthly cost for businesses. On the business side, TeamViewer offers three options: The Single User plan costs $49 per month for a single license for one session at a time; the Multi User plan costs $99 per month for multiple licenses for one session each at a time, and the Teams plan costs $199 per month for multiple licenses with up khổng lồ three sessions each at a time. The more expensive the option, the more features it offers.

TeamViewer is available for Windows, macOS, Linux, Chrome OS, iOS, and Android. For this article, I’ll cover the Windows version.

SEE: Leadership spotlight: How khổng lồ make meetings worthwhile (Tech Pro Research)

Download the appropriate version from the TeamViewer download page. To install the software, choose the type of installation you want và select whether you plan to lớn use the program for personal or business meetings. During setup, you can opt lớn install a TeamViewer meeting plug-in for Microsoft Outlook. After installation, TeamViewer automatically pops up. Click the profile icon. If you already have a TeamViewer account, sign in; if not, click the Sign Up liên kết to set up an account (Figure A).

Figure A

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TeamViewer sends you a confirmation email to authorize your computer as a trusted device. As a security measure, the software identifies and needs lớn approve your device based on location và IP address. After you respond to lớn this email, sign in, & you’re good lớn go. At the TeamViewer window, click the Meeting icon. You have a few options (Figure B).

Figure B

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To schedule a meeting for a future date và time, click the link to Schedule A Meeting. At the window, enter a subject, start và end dates & times, and a password if desired. Lưu ý that the control offers times only at 30-minute intervals, but you can manually địa chỉ cửa hàng a more specific time. If you plan to lớn hold additional meetings with the same or similar information, click the checkbox to lớn Save Meeting For Later Reuse.

If you need khổng lồ set up a conference call, click the liên kết to Configure Conference Call. You can opt for a regular phone điện thoại tư vấn or Voice over IP and use conferencing from TeamViewer or from your organization (Figure C).

Figure C

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After you save the conference call và meeting details, click the links for My Meetings. Select the meeting you just created. You can edit the meeting if you need to lớn alter any information, or delete it if you change your mind. Otherwise, click the Invite button lớn invite the other participants (Figure D).

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Figure D

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The Invite Participants window displays a sample email to send to the other participants–edit the invitation as necessary. Click the xuất hiện As thư điện tử button to lớn set up the invitation as a message in your default email program. Click the Copy to lớn Clipboard button to copy the invitation so you can paste it elsewhere. (Figure E).

Figure E

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Close the various meeting windows and send your invitation. When your scheduled meeting comes due, select it from the meeting details window và click Start. As an alternative option, you can start a meeting immediately. If you already scheduled it, mở cửa the meeting details & click the Start button. If you haven’t scheduled it, click the Presentation icon in TeamViewer. The TeamViewer meeting pane opens. From here, select the option khổng lồ Invite Contact, Send E-mail, or Copy to lớn Clipboard to notify the meeting participants (Figure F).

Figure F

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After the meeting has started, the TeamViewer pane appears. You’ll see the name of each participant as individuals join the meeting. When you’re ready to lớn talk, unmute the microphone. You can then control the volume.

TeamViewer offers various options for sharing. By default, your entire screen is shared. Khổng lồ change this, hover over the screen sharing window. Click the pause button if you wish to lớn pause screen sharing; click the stop button to lớn stop it completely. Click the dropdown button for Presenting screen to cốt truyện a different window (Figure G).

Figure G

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You can chia sẻ a file with the other meeting participants. Click the entry for tệp tin Box. Drag & drop the file or files you wish to nói qua onto that area; your recipients double-click the tệp tin to xuất hiện it on their end (Figure H).

Figure H

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To showroom video conferencing khổng lồ your meeting, click the entry for video and uncheck the camera icon to lớn enable the đoạn clip feed–now the other participants can see you. Each participant who wants to be seen must uncheck the camera icon khổng lồ enable the feed (Figure I).

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Figure I

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You can display a whiteboard for writing, drawing, note-taking, and similar tasks. Click the entry for Whiteboard. Click the tool you wish to use, such as pen, highlighter, text, or speech balloon. Right-click an icon lớn control its size, shape, color, & other attributes. You can erase any markup you need khổng lồ remove. To save your markups, click the Save button. To lớn remove all markups, click the Clear button (Figure J).